Administrative Assistant to the Deputy Minister

Administrative Assistant to the Deputy Minister

AYD Administrative Assistant to the Deputy Minister

Regular/full-time

Advanced Education, Skills and Immigration

Deputy Minister’s Office

Winnipeg MB

Advertisement Number: 39859

Salary(s):   AYD $51,860.00 – $59,595.00 per year

Closing Date:   September 26, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

This competition will be used to fill any upcoming AYD vacancies at the Manitoba Legislative Building for future acting status, term or regular appointments. Where established, an eligibility list will remain in effect until exhausted or expired based upon operational requirements. This competition may also be used to source candidates for other administrative positions at the Administrative Secretary 4 (AY4) or Administrative Secretary 3 (AY3) level.

Preference may be applied to internal candidates.

We are currently seeking a highly motivated and collaborative candidate for the Administrative Assistant to the Deputy Minister role in the Deputy Minister’s office for Advanced Education, Skills and Immigration. The Department of Advanced Education, Skills and Immigration is guided by the vision of building a skilled and talented Manitoba. Our mission is to build knowledge and skills through a competitive advanced education system and open immigration programs, leading to economic growth and new opportunities for all Manitobans.To be considered for this competition you must submit an application form. See below for further instructions. 

To be considered for this competition you must submit an application form. See below for further instructions.

Click here to access the application form.

Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Must provide and maintain a satisfactory Criminal Record Check. 
  • Must be able to work overtime, as required.

Qualifications:
Essential:

  • Experience providing administrative support to senior or executive level staff including scheduling meetings, coordinating appointments and making travel arrangements.
  • Excellent written communication skills with experience drafting, formatting, editing and proofreading correspondence.
  • Experience managing correspondence and setting up and maintaining files/filing systems and document tracking systems.
  • Experience working with highly sensitive material in a confidential and professional manner.
  • Experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint.
  • Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person.
  • Excellent interpersonal skills and political acumen with the ability to manage conflicting priorities of various stakeholders with diplomacy and tact.
  • Proven organizational and time management skills to effectively manage tight deadlines.
  • Excellent problem solving skills with the ability to exercise a high level of initiative.

Desired:

  • Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS).
  • Knowledge of government structure and legislative process.
  • Experience working in the Manitoba Legislative building environment providing administrative and secretarial support is considered an asset. 
  • Ability to communicate verbally and in writing in French. 

Duties:
Reporting to the Deputy Minister, this position functions as the administrative assistant to the Deputy Minister. This position is expected to work independently and is responsible for providing highly professional and confidential administrative services including managing the Deputy Minister’s calendar, scheduling meetings, processing correspondence to and from the Deputy Minister’s office, and preparing reports and submissions.

Apply to:

Advertisement # 39859

Service Centre 4

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB , R3B 2A9

Phone:  204-945-7518

Fax: 204-945-0601

To be considered for this competition you must submit an application form. See below for further instructions.

Click here to access the application form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_

View original article here Source