Administrative Assistant

Administrative Assistant

AY3 Administrative Secretary 3

Regular/full-time

Department of Central Services

Procurement and Supply Chain

Winnipeg MB

Advertisement Number: 37611

Salary(s):   AY3 $41,136.00 – $47,018.00 per year

Closing Date:   May 25, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to women, Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

To be considered for this competition you must submit an application form. See below for further instructions.

Conditions of Employment:

  • Must be legally entitled to work in Canada

Qualifications:
Essential:

  • Post-secondary education or certificate in the administrative or secretarial field and/or experience providing administrative and secretarial support.
  • Experience with Microsoft Office (Word, Excel and Outlook).
  • Experience handling confidential and/or sensitive information in a professional manner.
  • Experience setting up and maintaining filing systems.
  • Written communication skills with the ability to take clear and accurate meeting minutes.
  • Organizational and time management skills including the ability to establish priorities and meet deadlines.
  • Interpersonal skills and ability to work in a team environment. 

Desired:

  • Experience with using electronic document tracking systems.
  • Experience using SAP (or similar programs) for timekeeping and other payroll functions.

Duties:
The Administrative Assistant is responsible to provide administrative support to area leadership, coordinate administrative processes and support the effective functioning of the office. Duties of the position include preparing correspondence; planning, scheduling and organizing meetings and events; managing bring-forward and tracking systems; maintaining filing systems and records; and performing various other administrative tasks.

To be considered for this competition you must submit an Application Form. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The Selection Board will rely on the information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration.
Click here to access the application form

Apply to:

Advertisement # 37611

Service Centre 3

Human Resource Services

600-155 Carlton Street

Winnipeg, MB , R3C 3H8

Phone:  204-945-8819

Fax: 204-948-3382

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions may be grieved and appealed. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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