Facilities Administrator

Do you have effective time management and the ability to prioritize changing needs? Do you have high attention to detail and strong troubleshooting skills? If you answered yes and are looking for an entry level administrative position, we may have the position you’ve been looking for!

As the Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role has a strong ability to prioritize and manage the monthly workload, and to support and coach colleagues when needed. This position also provides special project support as needed, such as assistance with tender packages and other administrative duties.

Your contributions to the team:

  • Audit closed work orders for completeness and accuracy
  • Prioritize move-out work orders and damage charges at month-end
  • Communicate with maintenance technicians to clarify notes, materials, and labour
  • Provide feedback on deficiencies within work orders and give coaching when necessary
  • Document interactions in the appropriate software
  • Implement work order escalation to team leads for review when necessary
  • Post Planned Preventative Maintenance (PPM) work orders on a regular basis according to monthly/quarterly/semi-annual schedules
  • Support special projects as requested, such as tender package coordination
  • Audit/test ongoing processes to ensure continued compliance
  • Adhere to both corporate and departmental policies and procedures
  • Assist with other administrative duties as needed

What you need to be successful:

  • Excellent teamwork and team building skills
  • Strong troubleshooting skills
  • Ability to work well under pressure in a changing environment
  • Strong attention to detail and multi-tasking skills
  • Effective time management and ability to prioritize needs
  • Professional verbal and written communication skills
  • Good working knowledge of facilities equipment and maintenance requirements
  • High school diploma or equivalent
  • Diploma or secondary education would be considered an asset
  • Advanced level of proficiency with MS Office Suite and data entering
  • Minimum 45 wpm typing speed
  • Ability to communicate in additional languages would be considered an asset

The perks:

  • Employer paid extended health, vision, and dental coverage (including family)
  • Employee Assistance Program
  • $170 yearly health and wellness benefit (EAP)
  • RPP eligibility after one year

Why Broadstreet?

Broadstreet Properties is a family owned and operated property management company partnered with Seymour Pacific Developments to build apartment and townhome communities. We are a growing organization made up of diverse individuals who are driven to innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone. Broadstreet Properties Ltd. practices equal opportunity and safe hiring practices when filling positions, and hires only the most qualified individuals.


Winnipeg, MB

Job type: Full-time

Apply Now

Contact Information

Kaelene Rainville
Phone: 12508503344

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