Records Centre Clerk

Records Centre Clerk

CL3 Clerk 3

Regular/full-time

Department of Sport, Culture and Heritage

Archives of Manitoba, Information Resources

Winnipeg MB

Advertisement Number: 39009

Salary(s):   CL3 $41,212.00 – $47,283.00 per year

Closing Date:   May 16, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Archives of Manitoba’s Government Records Centre (GRC) is a central facility providing records storage, retrieval and disposal services to Manitoba government departments and agencies. High volumes of records are processed on a daily basis, and operations involve both physical handling of records and tracking and control. Staff are responsible for ensuring that the records are managed in strict accordance with established rules and procedures, and that security and confidentiality are maintained at all times.

To be considered for this competition you must submit an application form and a resume. See below for further instructions. Please note: Only those who submit the application form and resume will be considered. 

Click here to access the application form.

Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Must be physically capable of performing all of the required position duties including: sitting and standing for prolonged periods; crouching, bending, twisting, lifting, handling and carrying boxes weighing 0-40 lbs., frequently throughout the day; working at heights up to 25 feet; and, assisted pushing and pulling loads weighing up to 500 lbs
  • Must possess and maintain a valid full stage Class 5 Manitoba Driver’s Licence. Candidates are responsible for the associated costs
  • Satisfactory Criminal Record Check. Candidates are responsible for the associated costs
  • Must be able to obtain and maintain a valid on-site lift truck certification
  • Must be physically capable of operating powered equipment and wearing personal protective equipment

Qualifications:
Essential:

  • Experience performing physically demanding manual duties
  • Experience performing duties involving data entry, scheduling/logistics, tracking, filing and/or inventory control
  • Strong attention to detail with the ability to work with complex alpha and numeric identifiers and the ability to maintain a high level of accuracy
  • Strong organizational and time management skills
  • Ability to work cooperatively and constructively in a team environment
  • Strong interpersonal skills with the ability to work effectively with a variety of stakeholders and clients
  • Experience performing duties involving shipping/receiving/storing of goods and operating a powered lift truck or similar experience
  • Ability to work with sensitive documentation and information in a confidential and professional manner
  • Ability to take initiative and work independently with minimal supervision
  • Strong verbal communication skills
  • Strong written communication skills

Desired:

  • Experience driving a cargo vehicle and/or performing delivery and pick-up duties
  • Experience working with specialized database systems or information management system
  • Experience using Microsoft Office programs including Word, Excel, and Outlook

Duties:
Reporting to the Manager, Government Records Centre, the incumbent performs a range of duties supporting the operations and services of the Centre. Duties include handling and verifying incoming shipments of records; sorting and moving records to and from storage locations; retrieving and delivering records to government offices; refiling returned records; verifying and marshalling records due for disposition; recording detailed tracking information in official documents and in an electronic database; searching the database and preparing reports; responding to client requests and resolving problems in consultation with clients, staff and the Centre Manager. The incumbent is expected to perform all duties with a high degree of accuracy and attention to detail, and to work effectively with other staff to coordinate activities and process transactions in a timely manner.

Apply to:

Advertisement # 39009

Service Centre 4

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB , R3B 2A9

Phone:  204-945-7518

Fax: 204-945-0601

To be considered for this competition you must submit an application form and a resume. See below for further instructions. Please note: Only those who submit the application form and resume will be considered. 

Click here to access the application form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions may be grieved and appealed by internal applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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