Trial Coordinator/Staff Justice of the Peace/Deputy Registrar

Trial Coordinator/Staff Justice of the Peace/Deputy Registrar

CC3-4 Clerk of Court 3-4

Regular/full-time

Manitoba Justice

Court Operations, Courts

The Pas MB

Advertisement Number: 39701

Salary(s):   CC3-4 $47,491.00 – $60,597.00 per year Plus Remoteness Allowance, if applicable.

Closing Date:   September 30, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list will be created for similar positions and for different locations, pending appropriate staffing approval and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

To be considered for this competition, candidates are required to submit the Application Screening Form for screening, along with their resume and cover letter, to the Public Service Commission by email (govjobs@gov.mb.ca ), quoting 39701 and position title in the subject line. The selection board will rely on information provided in the application screening form and may rely on the information provided in the resume and cover letter for screening purposes to determine whether a candidate will be invited for further assessment.

If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services under “Apply to” to request a copy of the Application Screening Form.  

CLICK HERE to access the application screening form.

Fun Facts about The Pas
Known as “The Gateway to the North”, The Pas is a multi-industry northern Manitoba town serving the surrounding region. The main components of the region’s economy are agriculture, forestry, commercial fishing, tourism, transportation, and services (especially health and education).

Introduction

Have you considered a career in Courts Operations?

A career with Manitoba Justice can be interesting and rewarding – one where you can make a difference. 
Manitoba Justice’s strength comes from its employees and diverse workforce.  We have a substantial benefits package which includes extended health, health spending, dental, vision, long term disability, supportive employment, maternity and parental leave, and a defined pension plan.

This position involves considerable public contact and assistance to the legal profession related to regulations or procedures and completion of court documents. Extensive training as well as coaching is provided for this position in order for you to succeed.  Training will start by performing junior court office duties and courtroom functions in order to acquire basic working knowledge of court rules and procedures associated with any of the various courts functioning in the province.  Successful candidates usually start as a Clerk of Court 3 (CC3) and with training/experience, progress to the Clerk of Court 4 (CC4) level.

Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Satisfactory Enhanced Security Screening Level III, Criminal Record Check with Vulnerable Sector Search, Adult and Child Abuse Registry Checks
  • Ability to work flexible hours to as needed to meet workload demands
  • Ability to work overtime as necessary with little notice
  • Must qualify for an appointment as a Staff Justice of the Peace pursuant to statutory requirements

Qualifications:
Essential:

  • Significant administrative/clerical experience in a court, legal or related environment
  • Experience with court processes and procedures 
  • Excellent organizational and time management skills including the ability to handle multiple tasks in pressure situations with strict deadlines
  • Strong interpersonal skills with the ability to resolve conflict
  • Ability to maintain accuracy and pay attention to detail
  • Effective analytical and problem solving skills with proven ability to make sound decisions
  • Ability to work effectively in a team environment as well as contribute to a respectful workplace
  • Excellent English verbal communication skills with the ability to project vocally without error
  • Excellent written communication skills
  • Experience with Microsoft Office (Word, Outlook, Excel) or equivalent programs

Desired:

  • Experience scheduling and coordinating resources to meet business operations

Duties:
The incumbent will be required to perform various duties taking from three different type of court related roles.  The duties are taken from the Trial Coordinator, Deputy Registrar and Staff Justice of the Peace positions.

As a Trial Coordinator, the incumbent is responsible for all aspects of trial and motion coordinating in the areas of civil, criminal and family law in Court of Queen’s Bench. Duties include: control and maintain master diary for all Queens’ Bench and Provincial Court sittings, scheduling hearing times for pre-trials and pleas in accordance with policy and procedure, court proceedings, and teleconference hearings, and performing other pre and post court related duties. The incumbent is expected to maintain effective communication with judges, legal profession, police, public, crown and other court offices, act as liaison and provide assistance when required.

As a Deputy Registrar, the incumbent will review, file and process documents under the Queen’s Bench Rules, various federal/provincial Statutes/Acts and Regulations, register and issue all court pleadings and processes in all divisions of the Court and enter pertinent information on the Registry system according to a standards manual.

As a Staff Justice of the Peace, incumbent must hold a designation as a Staff Justice of the Peace and perform the duties of these positions. Duties include: administer, swear, affirm, make and declare oaths, affidavits and declarations receiving information, issuing process and determining issuance of subpoenas, assuring the accuracy and completeness of court-issued documents, reviewing and signing court orders with offenders, applicants and respondents, explaining court procedures and preventative justice programs to the public.

Other duties includes collecting fees, issuing receipts, and maintain summary deposit sheet and prepare deposits as required.

Apply to:

Advertisement # 39701

Service Centre 1

Human Resource Services

1130-405 Broadway

Winnipeg, MB , R3C 3L6

Phone:  204-945-3204

Fax: 204-948-7373

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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